Working Student Office Management & Operations (all genders)

We opened our first office in Munich this year, and our team is growing fast. That means more people, more deliveries, more events, and more things that need someone to look after them. As our Working Student Office Management & Operations, you'll work directly with Melina, our Head of People & Culture, and make sure our Munich office is a place where the team loves to work. You'll know you're succeeding when things just work: the fridge is stocked, the meeting rooms are ready, the team event is booked, and nobody has to think twice about it.How your day-to-day will look like:

• Office Management: You own our Munich office and keep it running day to day. You handle orders for supplies, snacks and equipment, keep an eye on stock, and coordinate with vendors and building management.
• Office Care: You're the one who keeps our office feeling like home. You unpack and put away deliveries, keep the spaces tidy, and take care of all the small things that make the office a place where people want to spend their day.
• Event Planning: You plan and organize team events, offsites, team lunches and small rituals. You handle everything from gathering ideas and booking venues to managing budgets and making sure everything runs smoothly on the day.
• Admin & Organization: You take care of the admin work that keeps our office running. You manage orders and invoices, keep office documents and trackers organized, and handle recurring operational tasks reliably.
• Process & Automation: You spot recurring manual tasks and help us simplify or automate them, using AI tools, Notion templates or smarter workflows.
• Ad-hoc Projects: You're our go-to person when something needs to get done, whether it's organizing a visit from partners, preparing welcome packages or sorting out a new office topic.
• People & Recruiting Support: When needed, you lend our People & Culture team a hand, for example by preparing documents, updating Personio, helping with onboarding steps or coordinating interviews.